Every entrepreneur feels overwhelm in business at some time. After all, when you have a strong vision that pulls you forward, there can seem to be an endless list of things to do to make that vision a reality.
And if life isn’t crazy enough, once you start building your business online the opportunities and options can get overwhelming. Websites, podcasts, videos, funnels, course creation….. enough already!
So much to do and so little time! I get it.
But the reality is, if you don’t have a system to quickly prioritise projects specific for YOUR business and YOUR goals, then overwhelm can destroy your business.
That’s what I’m sharing with you today.
A repeatable 8 step system to free yourself from overwhelm in business.
It’s exactly what I do when my vision moves faster than me (too fast sometimes, and I’m sure you get that). And, because I know you’re short on time, I’ve outlined it in brief below, with some other great resources to help you, and whipped through each step for you with action steps in the podcast.
Now, if you ever hear yourself say “I’m so overwhelmed” STOP IT!
That phrase is banned in my home and business. Instead it is replaced with these 8 steps.
In today’s teaching podcast (and cheat-sheet article) I share:
- Why entrepreneurs get overwhelmed so often and how to know the signs
- The core focus areas and why you need to know exactly which is your priority each month
- How to eliminate the majority of options in a simple 3 step process, and then know which ones to schedule and which ones to dump
- A simple 1 page tool (I’ll give it to you for free) that takes the emotion out of decisions so you can say NO easily
- How the concepts of The 3 goals, the Book of Squirrels and The Celebration Box can stop overwhelm raring it’s ugly head
So tune in to watch / listen / read (whichever one floats your boat) as I share step-by-step the system to ban overwhelm from your vocabulary. I’ve also got some great gifts and special priced programs for you to help you further.
Go get ‘em folks!
You can watch the video, listen to the audio, download from the podcast directory, or read the transcript below. Never miss an episode. Click here for all the ways you can subscribe.
8 Steps to free yourself from overwhelm in business
There is nothing more frustrating, or confidence-crushing, as having a vision of the business you want to create yet you seem to be working long hours and getting nowhere and feeling stressed and close to burn out.
Meanwhile you see other people who seem to get stuff done so quickly and remain calm and happy (surely they must be faking it?!)
It’s even more frustrating if you have worked hard yet you’re not seeing the results in your business for all that hard work.
The reality is, there will ALWAYS be more opportunities, more SHOULD, COULD, WOULD do on your to do list and I know how it feels to feel like a kangaroo paralysed in the headlights of overwhelm and you simply can’t move forward because you can’t make a decision.
That stops here!
This is how I get myself out of overwhelm and take the emotion and fear out of everything.
Step 1: Decide what your # 1 focus is at this exact moment:
Websites, podcasts, videos, funnels, course creation….. enough already!
Add to this, the serious FOMO you get every time you learn of a new strategy that the numerous “gurus” swear is the secret to success!
The thing is…. all of the strategies I’ve mentioned above DO work! I know, because I teach and implement them all in my own business. But you can’t do ALL of these strategies at once, and some are just not necessary for your particular business at this stage.
They will still be there next month or next year. The important thing is you choose the strategies that are most important for you RIGHT NOW.
So if bringing in cash is your top priority at the moment, then your podcast can ait to be launched. Creating an offer and sales letter is a higher priority.
So decide, what is your #1 need in your business NOW. Here are few categories to choose from:
- authority building
- research and establishment
- list building
Step 2: Get it out of your head
Write the list of everything you can think of that you have floating around in that head of yours. All the things you think you should do, could do, love to do, see others do, business bucket list. Don’t leave anything in there to eat away at your subconscious and derail your focus.
Think of this as getting everything out of your wardrobe to see, before decluttering.
Step 3: Compare this list against your priority outcome focus
OK now you need to start being ruthless here.
Go down that list and highlight everything that DIRECTLY impacts on the area you have already decided is most important for you right now in your business.
Everything else…. ditch it or add it to your list to be reviewed in 90 days (more on this below).
Now, watch what you do here. If you find yourself saying things like “ooooh but I’ve been wanting to start this podcast for ages and I know it will rock…and really the credibility and exposure will definitely attract clients and increase sales.”
Yes it will….
But if your top priority is CASH right now, then stop trying to make that outfit fit (going back to the wardrobe analogy here). Park it to make a priority when your business outcome focus is authority building.
Step 4: Assess your available resources
OK now you’ve been ruthless and parked everything that does NOT directly meet your focus outcome, we need to get ready to prioritize.
We can’t do that until we can compare how easy each option is going to be.
So look at each of the options and record:
- WHO can help? Do I have access to these people?
- What have you already got partially completed or have resources for?
- Do you have the skills yourself to do this or is there going to be a steep learning curve?
Step 5: Rate each option on ease and goal impact
Let’s take the emotion out of it.
Go down the list and rate them out of 10 on how easy they are for you to make happen and how much of an impact they will have.
You are looking for ones that have biggest impact for least effort and also if there are some with less impact but so quick and easy to do you can delegate or knock off fast.
Others may be brilliant but you need to plan to do them well, and others, well…you may need to ditch them, no matter how cool they are.
And hey, when it comes to ideas that don’t make the grade (yet) here’s a clever idea to save them, but in a practical way that gets the subconscious sabotage of “what if” out of your brain and onto paper. Introducing The Book of Squirrels.
Hey this process of rating Impact and Ease and making decisions can sometimes be hard to do. So I have a gift for you.
The exact tool I use to make this process simple and fast. It’s called The Chaos To Clarity Tool and you can download it here (it’s just 1 page)
Step 6: Do a 90 day plan
It is so tempting, when you have decided your priorities, to get started straight away.
I get it because that is my default setting.
I default to “OK decision made, now let’s make this s#*t happen.
The trouble is, that way always end in tears.
There’s always something really important that is left to the last minute because you hadn’t taken the time to see what needs to be done and what needs to be delegated.
In the Rising Stars Coaching Program, we do everything according to 90 day plans.
We use a template to identify priorities, set the goals for each 30 day period, identify what resources we need to get it done and importantly, how we will celebrate.
Once the 90 day plan is done, the decisions and thinking is done.
This is our guiding star for what happens next, and if an opportunity comes up, it is always assessed against the 90 day plan.
It takes discipline to create, and discipline to stick with it.
But this one thing alone will prevent overwhelm and make your business so much more profitable.
For a limited time I share all the templates and training on 90 day planning as part of my CLEAR Time program. You can check it out here.
Step 7: Review and accountability
It is one thing to create a 90 day plan, it is another to actually stick with it!
That’s where accountability comes in.
Find an accountability buddy, a business friend, a coach, a mentor….and show them your plan.
Ask them to hold you accountable and agree on how you will report to them.
The potential for humiliation is a powerful motivatorJ
Review and reflection is just as important as creating a plan.
But you need a process to not just look at what you did and didn’t achieve. You need a process to really deep dive into WHY.
This is something I do with my Rising Stars Clients every 90 days and it is powerful.
Step 8: Plan to celebrate
If you’re like most entrepreneurs, no sooner have you finished a project or task, then you are already jumping straight into the next one.
We are always driven by future thinking, visualising and planning for what happens next.
Know that this is normal…. and a sure-fire way to guarantee overwhelm in business!
I know how poorly most people do this, so I have a solution for you called The Celebration Box. You can find out all about it here, plus 100 ideas on how to celebrate.
Now You Have a System……
It’s one thing to have a system… it’s another to use it.
So I want you to repeat after me….
“Discipline is my middle name”.
Because it is the combo of a repeatable system and the discipline to use it that will free you from overwhelm in business and bring more joy to your life.
I’d love to hear from you, if this helps and if you have any tips top share with our readers.
Just comment below.
And hey, if you have a friend who needs to be freed of overwhelm in business, please share this with them.
A Special Message From Janet
Thank you so much for being here. I know there are a lot of podcasts you could choose to listen to and you chose to join me on Romance Your Tribe Radio.
I’m honoured and grateful for your support.
If you enjoyed this week’s episode, I’d love for you to take a quick minute to share your thoughts with us and leave an honest review and rating for the show over on iTunes!
Read The Transcript Here
Hello and welcome. Janet Beckers here with a Total Teaching episode this week of Romance Your Tribe radio. Today, we’re going to look at a really common problem that is going to strike every entrepreneur at some time, and that is absolute overwhelm from all of the things that you need to do and try to make that decision on which things I need to do and which things I shouldn’t. And you know what? If that sounds like you, if you’ve ever got to that point where you’re thinking, “You know what? I’m busy. I’m running a business,” or, “I’m trying to grow a business, and then, also, I have family. I have a personal life. I have dreams of actually just chilling out, but at the same time, I’m trying to grow my business, I’m trying to create new programs, and learn this whole internet marketing thing, and every time I open up my email, there is another email telling me about this fantastic really good strategy that I really should be doing.”
And they work. So how do you know which of the things are going to be the things that you should be focusing on. So that’s what we’re going to be doing today. I’m going to share with you my eight step system for getting out of overwhelm. Now, total transparency here, I get overwhelmed, too. I wouldn’t be human if I didn’t. We all do. But the thing is, if you get stuck and trying to make those decisions kind of makes you get stuck and you can’t move forward, if you don’t get unstuck and you stay there for too long, your business is really going to get damaged. You cannot afford to stay there just staring into space going, “Oh, what do I do? It’s all too much.” You can’t do it. So you need to have a system to get you out of that overwhelm quickly so you can move on and get shit done. So that’s what I’m going to be sharing with you, that eight step process to get that stuff done and get over the overwhelm.
I use this exact same process myself, and I use this with my clients. As well as the eight steps, I’m also going to share with you some other articles that I’ve done that can help you to totally nail some parts of it if you find that’s your challenge, and I’ve also got for you a gift that’s going to help you to really implement this and get unstuck really, really fast, like a 30 minute job. So let’s get stuck into it.
Now, I know how busy you are, and the thought of learning in a eight step process to get out of overwhelm could be overwhelming. So what I’m going to do is I’m just going to whip through this quick. So that is my intention, to give it to you, just no fluff. All right? So get ready. You can take notes, but I’m also … If you’re listening to this on iTunes or if you’re watching the video on wherever it is, just know if you come over to the blog post that goes with this, I’ve got those eight steps there all for you laid out and the links to everywhere else that you can go to get the extra resources so you can just get stuff done.
All right, are you ready? Get that stopwatch ready now. Okay, here we’re going to go through the eight steps. Number one, decide what your number one focus priority is at the moment. Now, when I say at the moment, that could be like this week, or it could also be in the next 90 days. I like to work in 90 day periods. That’s what I do with my VIP clients. We plan on 90 days. But what is your absolute number one focus. To give you an idea here, and we’re not talking narrow, like tasks. We’re talking about your priorities. So for example, it might be content creation and authority building. You know, creating enough visibility out there to show this is what I do. But what if you look ahead the next few weeks and you go, “Oh, bugger, I can’t see any money coming in. I’ve got all these bills and no cash.” Well, your priority is not authority building, your priority is to get some cash in, baby. It’s income.
Now, what happens if you’re going, I can see this is coming up, but you know I don’t have an audience to sell to. Well, your priority is list building. So that’s going to be your priority. You might have … Another thing might be, you know what? I’m going to get ready to launch a new program, or I’m going to be opening up a new business, or I’m going to be expanding some part, or I’m going to change things. Well, your priority might be you know what, you’ve got to make some decisions around … You’ve got to do some of the research. You’ve got to work out what is it that people want, and you’ve got to do that planning so that you can then take action. That may be your number one thing.
Or your number one thing might be, ha if only I have the time to do this stuff, because my business is so flat out, I am booked out. I cannot book another person in. I need to expand my team so that I can free up my time to do all these other things. Well, that may be your top priority. You may not be able to implement anything else until you can make your priority about getting the right team members. So that’s what I mean when I talk about what is your number one priority, because we’re going to use that in all the rest of the steps to act as your filter. So that’s your number one. What is your absolute number one focus, your big priority in terms of the major outcomes that you need in your business.
All right, step number two. Whipping right along, folks. Step number two is get all that stuff out of your head, okay? All those things that you have got floating around in your head acting as some serious, serious sort of mental wardrobe clutter. Now, get them all out onto paper or a spreadsheet or whiteboard. Whatever works for you, just get them out because as long as you’ve got one of those ideas floating around there in that space, it’s going to distract you. And you won’t be able to stay clear on what you’re doing. So all of those things that you’ve been thinking about.
You know, if they’re all the different list-building projects that you’ve been thinking about, the kind of programs that you could be creating, the formula that you’ve thought of that’s your signature forum, the podcast that you’ve been thinking about doing, the Facebook ads, you know all … Running a retreat, running a workshop, running webinars, all those things that you have in your brain as your business bucket list, or the more to do’s or your should do’s, could do’s. Get them all out, okay? Get them onto that list because now, we’re going to look at step number three.
Step number three is, I want you to look down all that list of things that you have been jarring around in your head, using up all of your energy, keeping you just stuck. Now I want you to go back to number one where we worked out what was your number one focus, your big thing that you really need to be focusing on as a priority in your business. Now, go down that list, and anything that does not directly contribute to that number one thing, I want you to move it aside, okay? You can put it over there, and you can make decisions on that later.
It may very well be that that’s going to be the one that you’d look at in the next 90 day period. Or you know, you’ll look at that when you’ve done the things where your priorities may change. Because if they’re not focusing on the thing that is really important to you at the moment, which might be bringing in some income, making the sales, or it might be getting that list so you’ve got an audience. Whatever it is, don’t put it under somewhere else. It can come back. It can wait. It’s not that important, because it’s not your number one priority. Really, really important to do.
Now this is where it comes in to, and I will have a link down here for you to the Book of Squirrels because there’s going to be some things there that you go, “Oh, but I really, really, really want to do that one right now because it’s fascinating, it’s interesting, it’s so cool. You need somewhere to put that, and that is the Book of Squirrels. So I’ve got a link there for you to explain what is the Book of Squirrels and how do you use it, and what is important to put in there that it’s more than just a list. So you can go and check out that one.
All right, now we have a list of ones that are only related to your major outcome for this period of time. Number four, right. Now what we’ve got to do before we can make any more decisions here, I want you to look at what your available resources are. For example, do you already have an offer that’s already ready to go? This is just saying if you’re focusing on making money. Do you have an offer? Do you have some kind of program? Do you have a sales page, or do you have a brochure, or do you have a process to get people to a sales call. Like you already had that, awesome. Then you’ve already got some kind of resource, some sort of asset there.
Do you have somebody that you can get to do that stuff for you? Or do you already have something nearly all finished? This is really typical with list-building. You’ve got nearly everything finished, but you just haven’t put the opt-in page or you haven’t worked out how to drive traffic or done Facebook ads, any of that sort of stuff. It’s what things have you already got created or already have processes for, or already have people who can do those things for you, and what have you already got? What’s your bandwidth? What are the skills that you’ve got that you can already be bringing to be able to do some of these tasks. That’s really important to be aware of what you do have. Okay, we’re not looking at what you don’t have. I’m sure that stuff goes through your head all the time. We’re looking at what have you already got. What assets, what resources, what abilities, what people? So who have you already got?
Okay, so that was number four, assessing the resources that are already available. All right, now we go to number five, and I have a really, really good free tool for you that goes with this podcast episode. It’s my free ‘Chaos to Clarity Tour.’ This is a one page sheet, a PDF that once you’ve got that, it’s pretty self-explanatory. You can do the process that can take you back 30 minutes. This is what I want you to do in a nutshell, especially what we’re going to get that’s going to make life so much easier for you. Now, the thing that you want to make a thing here is, I want you to have a look at all those things that you’ve got on your to-do list that relate to your number one priority, and I want you to go through them and give them a rating. I mean, the tool I’ve got for you helps you to do all this, but I want you to assess how much impact is each one of those going to make?
So, if your goal is to bring in some cash, out of all of those which one’s going to give you the greatest amount of cash. If it’s list building, which one of these is going to give me the most people for my mailing list? That’s service impact, okay? Don’t think about all of the other yes, buts. All we’re looking at is the impact on there. The other thing I want you to do is go and rate them all as well for how easy they are. That ease, so with ease it could be how fast can you do it, how simply can you do it. Like, from you thinking I’m going to do that to actually it happening, how easy or hard is that going to be?
You’re going to have some things that you know what? I could get this finished today and it’s done. Or I could outsource it to somebody else, and they can get it done really, really quick. Or you know what? That’s actually going to take a long time because I don’t have the skills to do that, and I don’t have anybody I know who’s got the skills. I’m going to have to find somebody to do it. Blah blah blah. Or you know, I can do that, but I know it’s going to take a bit of a lead-up time to do the job properly. So that’s how you work out how easy it is. You want to look at what sort of impact it has, and then what sort of ease is involved.
Again, go and have a look at the ‘Chaos to Clarity Tour.’ You can get it by going to www.romanceyourtribe.com/chaos. So C-H-A-O-S, like chaos. That’s probably what’s in your brain at the moment. So go over there and you’ll be able to get that tool. Again, there’s going to be some things here that you’re going to look and go, “You know what? That one, it’s not really going to have that much of an impact, and it’s a lot of work. I think I’m going to ditch it.” Or some other things you’re going to go, “You know what? That could be super good, but not really at the moment. I’m going to put it in the Book of Squirrels, or I’m going to plan it for later.” The tool that I’ve got for you makes that decision of which ones to ditch, which ones to implement, which ones you might not get as big an impact but you can do them super quick. You know, they may only be a half hour job, yeah let me do that. So that tool works all that out for you.
Okay, so that got us to, that was step number five. By this time you should be a lot calmer, because you’ve been able to take any of the emotions out of what you’re doing, and you’re making a decision on what you’re going to be doing as your priorities based on actually looking at impact and ease, especially if you use the tool. You’ll be taking even more out of it. You’ll have a number, and then you can just plug that in, and you’ll know straight off.
Now you all have an idea about what your priorities are in what order. Now, let’s get this stuff happening, baby. So that’s going to move us on to the next steps. The next step, number six, is do a 90 day plan. Now, it’s one thing to go this is what I’m going to do, and then just start working on it. That’s really, really typical to do. But what you want to do is, you want to work out actually what is the outcome. How do I know when I’ve done this and why am I doing this? I’ll put a link down to you below to another article I’ve got on goal-setting. Really smart goal-setting, but not as smart as GOAL acronym, but for good, better, best goals and how they get used.
This is what we do with my clients. We work all the time on 90 day plans, and that directs everything that we’re doing and it’s what we’d use for assessing. And for each of those, we create good, better, best goals for the whole 90 days, but also for every single month. So you know exactly what you’re aiming for to get done. It’s one thing to know what you’re going to do, but the other thing is to actually get it done. So that 90 day plan is a really powerful tool, and it makes you stay focused until you’ve got it done. And you know if all of your effort has been successful because of the goals that you set. So use the good, better, best.
This is something I use with my VIP clients. It’s part of our Rising Stars programs is, we work on our 90 day plans, and we have 90 day planning days and we have 90 day review calls. But it’s also part of my clear time program, which is one module where I’ve got all these resources. And my actual process for being able to get things done without burning out and to be calm. So I’ll put a link down for you below so you can go check that out. It will be also at romanceyourtribe.com/clear. So if you can go there, you’ll be able to see the and check out that program, that may be really, really helpful for you. I’ve got all the templates and worksheets and everything for doing 90 day plans, and also the 90 day review process, which is really important.
So that brings me over to the next one, which is step number seven. You need to have a process for reviewing and accountability, because otherwise you can just keep on being busy and really just spinning your wheels. You want to be affective. So as well as knowing that you’re focusing on the things that’s going to give you the outcomes that are most important in your business, you’re also going to be looking at … What was I talking about here? What’s important in your business, you’re also going to be looking at your goals and have you met them. So you need to have some kind of review process, but not just a review process that goes, “Oh yeah, that was my goal. X number of revenue or X number of people on my mailing list or one new staff member starting on this date.” Whatever it is that you had as your priority, that’s not enough.
You need to have a review process that goes deeper, that allows you to look at why you did get the goal or why you didn’t and really sort of dive a bit deeper about why is this success or why isn’t this success happening? So you need a review process that’s going to do that for you. Yeah, that’s a big thing that we do in the Clear Time program, as well. So you can check that out if you need some extra help with that one. But make sure that you’ve got some kind of review, and somebody that’s going to hold you accountable.
Now the next one, and this really ties in with all of this, and this is something that we actually do during the 90 day planning process, is decide how we’re going to celebrate. How are you going to celebrate you focusing on what you said that you were going to be doing, and what are you going to be doing if you reach your good goal, your best goal, your better goal? How are you going to celebrate? Decide that at the beginning, because that’s one thing we do so poorly as entrepreneurs is, we keep looking for the next to-do, the next to-do and if you don’t want to get overwhelmed again, you need to make sure that you take time to acknowledge and celebrate.
I’ve got a link here for you as well to a really great article that I share the celebration box the way that I work with my clients for a way that we can celebrate that takes a lot of you know, you making judgment calls out of what you do. And I’ve also got there, I’ve asked all these different friends of mine to share what they do as a way of celebrating. So I think it’s about 100 ideas. So go over there. I’ve got the link there for you in this article, as well.
So that gets us to the last part. In quick summary for you, these are the eight steps. Decide what your number one focus is on at the moment, the number one priority that you need to be really doing in your business. Then get out of your head a huge list of absolutely everything that is floating and buzzing around in there in your could do, should do, would do list. Then number three, compare everything that’s on that list against your number one priority, and only include those ones that relate to your big goal. Then I want you to assess your available resources so you’ve got an idea of how easy it’s going to be for you to do certain things. Then I want you to rate each of those things that are on that list for the impact that they can have on your major goal, your major focus, and how much ease it’s going to take for you to get those done.
Then it allows you to be able to rate them so you can do the things that are going to have the biggest impact with the greatest ease. Then number six is you’re going to take action, and to do that you need to have a plan, which is your 90 day plan, and we’re going to be setting goals at the end of that, but also for the milestones each month in between. Then we’re also going to be doing a review process. That’s number seven. And accountability so that you can actually look back and see, “Did I meet my goals? Didn’t I meet them? Why or why not?” So that I can improve next time. And then the very last one is we’re going to plan to celebrate and tie that in with your achievements so that you’re going to be effective rather than just busy so that you’re not going to be overwhelmed, that you’re going to stay focused on the things that are most important to you.
Okay, so that is Janet’s eight step process for getting out of overwhelm. Getting stuff done and getting a life without you burning out, and without your business suffering because you are stuck. I’ve got a few resources here that I’ve mentioned for you. The number one for you to go and check out is romanceyourtribe.com/chaos, because that’s going to give you my one page ‘Chaos to Clarity Decision Tool’ that’s going to help you to work through that process to be able to know what are your number ones, what’s your number one thing that you’re going to get the best results from so you can make a decision and get going. So that’s the great thing for you to be able to start with.
And I would love to hear from you, does this help? Leave your comments down below or find me over on Messenger or drop me an email. Whatever floats your boat, but let me know. I’d really love to hear if this helps you, and any other great tips that you may have for other people who may be listening or watching, that’s going to help them as well, because I’m sure you’ve got some really good ideas, as well.
Okay, go get them, folks. Bye.